There are a number of approaches to trying to 'get the whole system in the room'.
These are often collectively known as 'Large Group Interventions'
or Collaborative Inquiries.
Some links and information about some of the more popular can be found below.
Appreciative Inquiry is a form of collaborative
inquiry which encourages people to discover the positive core of their
organisation and then to co-construct the future of the organisation based upon
what is best in it.
Future Search was developed by Marvin Weisbord & Sandra Janoff.
It uses a three-day conference with about 60-70 participants to go through a
structured process of imagining the future and finding common ground.
Open
Space was invented by HarrisonOwen. It is a process
which enables large scale meetings (anything from 20 to 500 participants). The
process is very participative, with the agenda being created on the day by those
who are present.